This checklist outlines everything you need to build jobs on your CompetencyCore site.
Create or customize library content
Jobs are built using content stored in libraries. Make sure the items you plan to add to jobs are set up in Libraries first. To learn more, check out the Quick start for Libraries.
Assign library types to Jobs
Only library types assigned to Jobs are displayed as categories on each job description. Competencies are always included and can't be removed, but other types are optional. Below are the different ways you can control what shows up on jobs:
- Hide site-wide: Go to Administration () > Architecture > Library Types and unassign a library type from Jobs. To learn more, check out the Manage library types article.
- Mark as N/A: Mark a type as Not Applicable on a specific job. This indicates to employees that your jobs typically include this information, but it's not required on this particular job.
- Leave empty: If no items of a type are added, that category doesn't appear on the published job.
Customize the job layout
Go to Jobs > 3-dot icon > Job Layout. This setup applies to all jobs.
- Which fields to include: Click the gear icon to select the job summary and SOC/NOC codes.
- How to display competencies: Select an option in the Display Mode drop-down.
- Group: Competencies are organized by their groups. Group names are used as headings.
- Architecture: Competencies are organized by Core, Job Family, Job Specific, and Leadership.
- Flat: Competencies are not grouped but instead appear in a flat list with no headings.
- How to display responsibilities: Select an option in the Display Mode drop-down.
- Section headers: Create your own headings directly on each job description.
- Sub-group titles: Responsibilities are organized based on their sub-groups in libraries.
- None: Responsibilities are not grouped but instead appear in a flat list with no headings.
- How library types are ordered: Click and drag the library types to reorder.
Set up levels and types
Levels such as "Entry Level" or "Executive" structure the jobs on your site from junior to senior. Job levels need to be set up to use Career Path or Career Ladders. To learn more, check out the Levels guide. Types are used to tag jobs. You can tag a job with more than one type such as "Technical" or "Managerial". To learn more, check out the Types article.
Link users to jobs through positions
Once you've created user accounts for the employees in your organization, you can link each employee to a job through a position. Follow the steps in the Org management guide to create positions. You can link positions to a job in Administration or in the Employees tab on a job. This allows anyone accessing the job who has permission to View Positions to see a list of the users currently occupying this role as well as any vacant positions associated to the job.
Use version control or silent update
With version control, editing a job creates a draft copy that you can work on privately. When making changes to library items, you're prompted to choose how to affect published jobs: update or use version control, which applies the update to a draft copy.
If you'd prefer to bypass version control, go to Administration () > Settings > Jobs and turn on the Silent update setting. When editing a published job, your changes are either saved to update the job or discarded; there are no draft copies. When changes are made to library items, jobs are updated automatically, so you're not presented with the option to use version control.