In this article:
Before creating jobs, there's some content to set up and settings to configure:
- Library content: Create or purchase competencies and job description items.
- Library types: Assign library types to jobs.
- Settings: Customize the Job settings.
- Levels and types: Create levels and types to assign to jobs.
- Positions and users: Create positions to associate to jobs and to users.
- Job layout: Customize how the jobs on your site are formatted.
1 Library content
Jobs are built using content stored in libraries. If you've purchased job templates from the Marketplace, library content is automatically added to your site. But you can also create your own. Make sure the items you plan to add to jobs are set up in Libraries first. To learn more, check out the Build job descriptions article.
2 Library types
Only library types assigned to Jobs are displayed as categories on each job description. Competencies are always included and can't be removed, but other types are optional. Below is a list of the different ways you can control what shows up on your site's job descriptions:
- Hide site-wide: Unassign a type from Jobs. Items of this type can't be added to jobs.
- Mark as N/A: Mark a type as Not Applicable on a specific job. This indicates to employees that your jobs typically include this information, but it's not required on this particular job.
- Leave empty: If no items of a type are added, that category doesn't appear in View mode.
To assign or unassign library types
- Click the gear icon on the top right of the screen.
- Expand Architecture in the Administration menu and click Library Types.
- Click the library type you want to make available in Jobs to open a side panel.
- Select the Jobs checkbox. Your selection is saved automatically.
- Repeat these steps for each library type you want to include.
To access job settings
- Click the gear icon on the top right of the screen.
- Click Settings in the Administration menu.
- Click Jobs in the side menu.
Silent update: Changing library items updates all draft jobs. When this setting is turned off (which is the default), you can choose how to update published jobs:
- Update: Update all published jobs. A new version replaces the previous version of a job, but we skip the step of creating and publishing a draft copy.
- Use Version Control: Applies the update to a draft copy of each published job. If a draft copy does not exist, one will be created.
Turn this setting on to bypass the Version Control option; jobs are silently updated automatically so no decision needs to be made each time library items are updated or archived or survey results are published.
SOC Code: SOC (Standard Occupational Classification) is a system used by the American government to classify jobs using alpha-numeric codes. If you're using SOC codes, enter the SOC link: https://www.onetcodeconnector.org/ccreport/%CODE% in this setting. On each job, you'll be able to enter a specific SOC code. When users view a job, they can click the code. The number you entered replaces %CODE% in the above URL to direct users to the correct code in the SOC database.
NOC Code: NOC (National Occupational Classification) is a system used by the Canadian government to classify jobs using alpha-numeric codes. If you're using NOC codes, enter the NOC link: http://www5.hrsdc.gc.ca/NOC/English/NOC/2011/QuickSearch.aspx?val65=%CODE% in this setting. On each job, you'll be able to enter a specific NOC code. When users view a job, they can click the code. The number you entered replaces %CODE% in the above URL to direct users to the correct code in the NOC database.
4 Levels and types
Levels such as "Entry Level" or "Executive" structure the jobs on your site from junior to senior. This builds a hierarchy that's separate from the reporting hierarchy of positions in your organization. Job levels are optional, but if you're planning to assign levels to jobs, they need to be set up in Administration. Once set up, you'll be able to filter jobs by level. To learn more, follow the steps in the Levels guide.
Types are used to tag jobs. You can tag a job with more than one type such as "Technical" or "Managerial". Like with levels, you'll be able to filter the jobs by type. To learn more, follow the steps in the Types article.
5 Positions and users
Once you've created user accounts for the employees in your organization, you can link each employee to a job through a position. Follow the steps in the Org management guide to create positions. You can link positions to a job in Administration or in the Employees tab on a job. This allows anyone accessing the job who has permission to View Positions to see a list of the users currently occupying this role as well as any vacant positions associated to the job.
6 Job layout
The setup on the Job Layout page applies to all of the jobs in your organization. There are three decisions to make on the job layout:
- Which fields to include: job summary, SOC codes, and NOC codes.
- How to display competencies on jobs.
- What order library types should appear in on jobs.
To set up the job layout
- Click Jobs in the main menu.
- Click the 3-dot icon on the top right of the page and select Job Layout.
- Click the gear icon below the page title and select the fields to display.
- Click and drag the library types to reorder them. Here's the order we recommend:
- Knowledge Areas
- Working Conditions
- Additional Information
- Select a competency view mode.
|Group||This is the view used by all of the other types of libraries where the item is listed in its group and the sub-group name is used as a heading (competencies don't have sub-groups, so the group name is used as a heading). We used to call this 'Library View' because competencies were stored in different libraries. We recommend moving all of your competencies into one library and using groups to organize them.|
|Architecture||When you add competencies to a job, you can select whether those competencies are core, job family, job specific, or leadership. Architecture View groups the competencies by these three categories instead of by library group. Competencies that aren't specified as one of these three types are listed under a generic "Competencies" heading.|
|Flat||This view has no headings or grouping. The competencies are listed in a flat list in the order they were added to the job, but you can reorder them within this list.|