Use items from the different types of libraries on your site to create the description of a job. The way it's formatted depends on the decisions you made on the Job Layout page, which we explained in the previous article.
In this article, you'll learn how to:
1 Create a group
Click Jobs in the main menu to open the main Jobs page. Point to the 3-dot icon on the top right of the page and choose Manage Jobs. Then click the Create button and choose Job Group. Enter a name such as "Human Resources", and click Create.
You can repeat these steps to create sub-groups, but keep in mind that we only allow three levels of groups. This means that if needed, you can have a group, a sub-group, and a sub-sub-group to organize your jobs.
2 Create a new job
Click Create again, but this time choose Job. Then select the group you created and click Next. Enter a name and summary. Leave the status enabled, and click Create.
The job opens on a new page. Click to enter a job code if your organization uses them. Now you can start adding items from the different types of libraries.
3 Add library items
Click a library to expand it. If you know the name of the item you want to add, enter it in the type-ahead. When the item appears, select it in the drop-down, and it's automatically added to your job.
Can't remember the exact name of the item? Just click Advanced Search. Select the library where it's located to display a list of the items in that library. Select an item and click the close icon to return to your job where you'll see the item you've just added.
Turn on the Not Applicable switch for the library types you don't want to include on this particular job. The library type will still be listed as a section, but it's marked "Not Applicable". This clearly communicates that the job does not require that type of information. This avoids confusing users who might be wondering if you forgot to add information when they see a section included on some jobs, but not others.
4 Add more details
Once you've finished adding items from your libraries to the job itself, click the more details icon to open the overlay where you can enter details associated to this job. If you chose to include a SOC or NOC code on the job layout, enter those here. You can also click the plus icon to upload any related files.
This overlay is where you can add the positions associated to the job. The position name and the user filling that position will be listed. If you've already set up positions in Administration, enter a position name here and click to add it, or use the Advanced Search to find one. If you haven't already set up positions, we'll explain how to associate one to your job in the next article.